Chief of staff, office of the vice-president, resources – University of Ottawa

Founded in 1848, the University of Ottawa is now the largest English-French bilingual university in Canada and in the world, with 10 faculties and 43,000 students registered in undergraduate, graduate and postdoctoral studies. Year after year, it ranks among the leading research universities in Canada, and it aims to be among the top five in the next 10 years.

For more information on the University of Ottawa, visit www.uottawa.ca.

The Position
The Chief of Staff directs the activities of the Office of the Vice-President, Resources in order to fully implement its mandates and goals. He advises the Vice-President, Resources on institutional issues and supports him in implementing the University’s mandates. He contributes to the long-term strategic planning by recommending strategies based on organizational values while being mindful of common resources, the political landscape, and the likelihood of success, while respecting reasonable timelines. The Chief of Staff plans and manages activities of the Office so that the sector’s needs are fully met, that the Vice-President’s activities are executed regularly and consistently, while providing a healthy, safe, productive and vibrant environment.

The Chief of Staff is a strategic and collaborative leader who works closely with the Vice-President, Resources and with senior managers on a wide variety of projects and initiatives of strategic importance. He designs, manages and evaluates various projects and programs in a number of key areas to advance the strategic goals of the institution. He develops and implements organizational plans and business processes, conducts analyses, makes recommendations, supervises and coordinates issues of priority to the University, and leads project teams with the objective of meeting strategic objectives.

He establishes and maintains effective channels of communication and continually liaises between various shareholders and the Office. He coordinates the representative interactions between senior University managers and ministerial officials and government offices at various levels to further the established interests of the University. The Chief of Staff represents the Vice-President on various committees and with numerous organizations, occasionally acting as the Vice-President’s spokesperson with government authorities and external stakeholders.

The Chief of Staff ensures a strategic watch of external funding opportunities, consults internal stakeholders, develops project proposals, liaises with funding agencies, and coordinates the implementation of funded initiatives, controls activities and expenses to ensure they are aligned with the projects objectives. He then evaluates results and ensures accountability to funders.
The Chief of Staff maintains credibility and integrity beyond reproach at all times as a representative of the Vice-President, in order to protect and positively impact the reputation of the University of Ottawa.

Profile of Competencies

Education
• Bachelor’s degree in Business Administration or in a related field, or an equivalent combination of training and experience.
• A Master’s degree in Business Administration is an asset.

Experience
• Fifteen (15) years’ management experience, more specifically in project management, in creating business plans and planning documents, in developing and implementing organizational performance scorecards (objectives targets, strategies, performance indicators).
• In-depth knowledge of university culture and of how a university operates is an asset.
• Ability to evaluate and address complex issues in a clear, thoughtful manner, in order to quickly resolve them without compromising events or relationships.
• Capacity to decide which projects and initiatives to undertake towards meeting strategic objectives based on an analysis of available resources and on all relevant external factors affecting progress. Decides when planned and ongoing initiatives require change due to unexpected external factors and determines optimum strategies for maintaining the engagement of the university community in the context of managing change.
• Experience in the establishment of a rigorous, durable management framework for employees under his responsibility in order to implement institutional projects and strategies, including public relations, protocol and internal communications activities.
• Ability to identify and execute opportunities for resource- and information-sharing and complementary deliverables on mission-critical projects with commonality.
• Experience in building positive relationships for the purpose of mobilizing key decision-makers in the university community towards common goals, within a context of conflicting individual priorities.

Skills and personal suitability
• Inspirational leadership illustrating the ability to foster collaboration and motivate stakeholders and colleagues through innovation and excellence.
• Excellent organizational skills in ensuring appropriate follow-ups with various decision-making bodies as well as projects/initiatives.
• Strong business acumen, political sense and diplomacy.
• Outstanding communication skills to present and explain complex ideas and issues to various audiences, both inside and outside of the University.
• Excellent skills in writing reports for senior management.
• Fluency in French and English (spoken and written).

Opportunities and challenges
• The University of Ottawa provides an attractive location given the size of the institution (more than 40,000 students, 5,000 employees and more than 210,000 alumni). Among Canada’s top 10 research universities, with a research budget totalling over a billion dollars, the University of Ottawa is the largest bilingual (English-French) university in the world.
• Located at the heart of Canada’s capital, within walking distance of Parliament Hill, the University has ready access to the great institutions of our country.
• The opportunity to contribute to the University’s mission (putting students at the centre of their educational mission, creating and sharing knowledge, promoting bilingualism and strengthening Francophone communities).
• The opportunity to cooperate on many different issues directly affecting a number of areas: Human Resources, Finance, Information Technology, Security, Property Management, Environment and Sustainable Development, etc.
• Direct management of a number of key issues which are decisive for the institution.
• Position your role as that of a strategic partner to the Executive Team at the University.
• A competitive Compensation and Benefits Package, as well as a good work-life balance. You will have access to professional training, giving you opportunities for professional development.

Candidates who wish to apply for this position must, at the time of application, provide us with a Letter of Interest along with their current resume. You will receive an acknowledgement by email that your documents have been received.

Via email: krobert@octavemaecenas.com
Message Subject: Chief of Staff, Office of the Vice-President, Resources
Potential Start Date: February 2019

All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.

Karine Robert, Associate
Octave Mæcenas,
recrutement & conseils, S.E.N.C.
514.448.2239 or 514.743.0998
krobert@octavemæcenas.com
www.octavemaecenas.com

514 448-0554
info@octavemaecenas.com

SIÈGE SOCIAL
555, René-Lévesque Ouest, 8e étage
Montréal (Québec)  H2Z 1B1